6.2 DATA ENTRY The first example illustrates what one would normally do if the receiver of information does not use the field tags and codes of the Events Standard Formats. This manner of data entry is perhaps best suited to formats on paper. The second example on the other hand is more appropriate for use within a single organisation, or if between organisations, where there is an agreement on the use of field tags and codes. It is most useful in computer applications. 6.3 MORE ABOUT LINKING RECORDS There are six link formats altogether. They are used in linking records of different entities. Most of them are used in conjunction with a Person entity where they determine the role(s) of the Person in question. For example, if a Person is in the role of a Victim, then an Act Format is used to link the Person to an Event. Similarly, the Intervention Format links an Event to a Person whose role is that of an Intervening Party. This is how the six different link formats operate: 1. Act Format - links a Person record to an Event record, showing that the person is a victim 2. Involvement Format - links a Person record to an Act record, showing that the person is a perpetrator. Through the Act record the perpetrator is also linked to an event and to the victim 3. Chain of Events Format - links an Event record to another Event record 4. Information Format - links a Person record to an Event record or to another Person record, showing that the person is a source of information 5. Intervention Format - links a Person record to an Event record or to another Person record, showing that the person is an intervening party 6. Biographic Details Format - links a Person record to another Person record (but can also be used as an attachment format, see Chapter 4.1) As explained earlier, the link formats are used after first creating Event and Person records by completing Event and Person Formats. The next step is to create the link records themselves by completing the link formats. The record numbers of the records being linked and other unique identifiers (e.g. Event Title, Person Name) are used to establish the links. To illustrate, consider the diagram on the next page. 53