6. COMPLETING AND USING THE EVENTS STANDARD FORMATS However, two points should be made here:  If information recorded is intended to be communicated to other organisations with which information is exchanged, field tags and other codes should only be used if they have been agreed by both sender and receiver.  The choice of form of entry is largely determined by the stage of the recording process. For instance, during data gathering, the use of descriptors and free text entries is more common. But back in the office, when analysis has been done and the data can be treated with a greater degree of finality, codes can be used more intensively. Sample Completed (Abbreviated) Event Format No. 1, using field names and descriptors: Event Record Number 001 Event Title Desacula et al Arrest Geographical Term Philippines Local Geographical Area National Capital Region Initial Date 18 November 1987 Event Description Edgar Desacula was arrested together with Ramon Aguilar by members of the Pasay City Police Force at Roxas Boulevard at about 1:00 o‟clock in the afternoon of 18 November, 1987. They were brought to the police headquarters for questioning. Aguilar was immediately released while Desacula was passed to the Intelligence and Special Operations Group (ISOG) which conducted tactical interrogation and subjected him to torture for a period of two days. Desacula continues to be detained. Impact of Event 2 victims Sample Completed (Abbreviated) Event Format No. 2, using field tags and codes: 101 102 111 112 113 115 001 Desacula et al. Arrest 03 05 42 40 10 01* 18 November 1987 Edgar Desacula was arrested together with Ramon Aguilar by members of the Pasay City Police Force at Roxas Boulevard at about 1:00 o‟clock in the afternoon of 18 November, 1987. They were brought to the police headquarters for questioning. Aguilar was immediately released while Desacula was passed to the Intelligence and Special Operations Group (ISOG) which conducted tactical interrogation and subjected him to torture for a period of two days. Desacula continues to be detained. 116 2 victims *code from a local list These two completed Events Formats talk of the same thing, although the first one is more readable, because it uses field names and actual descriptors, while the second one uses field tags and codes. The codes used in the second example are from the Events Micro-thesauri, which are listings of terms and corresponding codes that are to be used with certain fields, and which are described further in Chapter 5. The Events Micro-thesauri. 52