4.1 INTRODUCTION Attachment formats provide additional information about acts, persons or groups. There are two types of attachment formats:  Additional Details Format - for recording additional information relevant to specific types of acts  Biographic Details Format - for recording additional information about a person or group 4.2 FIELDS Each standard format is made up of a variable number of fields, in which the data elements are recorded. The various fields can be categorised into three general types according to the kind of data they hold.  Fields for factual and descriptive data These are fields that give the what, who, where, when and how. Examples are personal data of the victim or the description of an event.  Fields for analytical data These are fields used to contain information that is arrived at after some analysis, and thus involves judgement. They are often used to generate statistics to show trends and patterns. For instance, an organisation may want to categorise the types of events it has monitored. The categories used for this field are often context-dependent. Included in this type of fields are fields that denote status. In some cases, such as in the status of victims, the data could be factual (e.g., dead, detained).  Fields for management data These are fields used by the organisation for its internal operations, such as in keeping track of who entered which records into the database, or which fields are to be included when exchanging with certain other organisations. 4.3 FIELD TAGS The various fields have their own names, and at the same time they are numbered - given field tags - according to a simple system that makes it possible to tell from the number to which format the field belongs, and therefore which aspect of information about a case the field relates to: Entity Formats Event Format fields Person Format fields 100s 900s 29