8. SCOPE NOTES to refer to files where additional information can be found. Since this field is mainly of local importance, organisations can develop their own systems. Entry: Free text. Examples: Dossier 96-8901 of the Truth and Reconciliation Commission of South Africa 2170 Date Updated Definition: The date on which the record is updated. Guidelines: Use the actual date of the update. This field is not repeatable and does not allow for clarifying notes. This date generally will be over-written with the most recent update. Entry: Enter the date using the format DD Month YYYY. Examples: 8 May 1999 2171 Updated by Definition: The code of the person who updated the record with brief information on what was updated. Guidelines: Information in this field is not overwritten. In order to keep track of updates, it is advisable to include information on which fields were updated on which date and by whom. Organisations should prepare a list of codes to be used by persons who will be updating records. Entry: Free text that includes the name or code as defined by local organisations followed by additional information as required. Examples: Francisca de Oliveira Entry: fo Ulrich Mueller updated fields 2112 and 2113. Henrique Ribeiro updated fields 2152 and 2153 in January 2000. Muhammad al Yasin verified the information and updated field 2112 and 2153. Entry: um 2112 2113; hr 2152 2153 January 2000; my 2112 2153. 116