8.3.1 FORMATS TO COVER WHAT HAPPENED: EVENT This field is not repeatable and does not allow for clarifying notes. “Y” indicates that this entire record is confidential. Entry: Enter "Y" here if the entire record is confidential. Leave the field blank if the record is not confidential. Examples: Y 111 Geographical Term Definition: The most appropriate geographical terms or codes describing the country, countries or region where the event occurred. Guidelines: This is a repeatable, coded field. Several areas may be chosen if relevant. A default term or code could be used if the organisation mainly works in one particular country. Clarifying notes may be added. If more than one term is selected, the clarifying notes can be used to distinguish between primary and secondary areas. Entry: Codes or terms from Micro-thesaurus 15: Geographical Terms. Examples: 03 05 36 or Malaysia 02 02 34 / 02 02 63 or Kenya / Uganda 112 Local Geographical Area Definition: An indication of the district, sub-region or local area where the event occurred. Guidelines: This is a repeatable field that allows clarifying notes. Each organisation will need to compile a list of provinces, districts, areas, towns, cities, etc., so that entries are consistent. This list should be provided to organisations receiving information. Spellings of geographical units should be consistent. Guidelines for coding can be found in Chapter 5. The Events Microthesauri. For a sample list of terms see Micro-thesaurus 63: Local Geographical Area. Organisations can use official maps and lists with the administrative division of the country concerned to compile this list. They may want to co-operate with other organisations in their country or region in order to standardise this local Micro-thesaurus. Entry: Locally developed terms or codes as determined by individual organisations. 91