Structuring your catalogue Collaboration with end users helps identify the Retention: Planning a realistic shelf-life for your catalogue best structure for your catalogue. For example, Knowing the expected period of use for a human rights lawyers may tell you they need the following metadata: date and location of a recorded crime, type of crime, officer ID and videographer contact information. An advocate, on the other hand, may need to know the name of a victim or where a video was first published. ›› What information does each type of end user need in order utilise the collection? Consider involving end users in the development process. ›› What is the minimum metadata set? What elements are required, what is recommended, what is optional? ›› How much time do you have to spend on cataloguing? ›› Do you need to preserve and catalogue chain of custody because your your catalogue enables you to better plan your project, allocate resources and define project success. ›› How long will you maintain the catalogue? Will you keep certain types of content longer than other types? ›› What happens to the catalogue? Decide on a succession plan: responsible disposal, handing over of data, etc. ›› Is your retention policy realistic? E.g. Can you afford to keep what you’re planning to for as long as you’re planning to? Will you have dedicated staffing to maintain, update and monitor the content for the entire life of the collection? documentation might be used for criminal Examples of platforms prosecutions in the future? ›› Google Sheets/Google Forms ›› What information needs to be withheld for security purposes? ›› Excel Spreadsheet ›› Filemaker Pro ›› Martus ›› Omeka ›› Corroborator 53