reliability of the document if later challenged. The pictures should allow for
a clear and detailed description of the circumstances of the collection of the
document, thereby removing possible doubt about interference with the
document. For more information on the production of photographic and
video images, refer to the next section.
Make Copies
To prevent loss of documentary information, unofficial investigators
are encouraged to make copies of documentary information as soon as
practically possible, by using photocopiers, photographic devices, or other
means. However, be aware of the risks involved in producing photocopies
of documentary information. The more copies of potentially incriminating
information are kept, the higher the chances of such information being
disclosed by third parties. This could endanger the safety of the custodians
of the information and any other individuals involved in the collection
process. Preparations must be made prior to engaging in photocopying to
ensure the safety and security of the copies of documentary evidence.
Preferably, photocopies should be safely stored using an encrypted hard
drive. Cloud services are corruptible and can be hacked into. See the
Management of Information chapter for more information on the
management on this.
Protect Potential Forensic Information
Documentary information can, in some cases, also serve as forensic
information at the same time. Documents could contain the DNA or
fingerprints of perpetrators, victims or witnesses of serious human rights
violations. This forensic evidence could provide information on the context
or circumstances of the violations. In order not to contaminate or corrupt
any of the forensic value of documentary information, unofficial
investigators are advised to handle documents with the required care and, if
possible, always wear rubber (latex) gloves when handling documents. Each
piece of documentary information is best collected individually, in a plastic
bag, preferably with a completed copy of the summary sheet or cover letter
included inside the plastic bag containing the document. Never alter or
modify the state of a document. If documents are attached together, do not
separate them or store them individually. Attached documents should be
considered one single piece of documentary information and collected as
such.
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