ITEM NO.
QUANTITY
DESCRIPTION OF ARTICLES (include model, serial number(s),
condition and unusual marks)
Please provide an
item identification
number
for
cataloguing
purposes. It will be
easier to logically
store and retrieve
documents at a
later
stage
if
systematically
assigned an item
number.
Please provide the
exact number of
pages of which the
document consists.
It is important to
record the number
of pages to exclude
the possibility that
pages were removed
after collection.
Please provide a full and detailed description of the physical
characteristics of the document collected. Note the title, the state of
the document and any unusual markings such as stains that may
help prove that the document relied upon is the one originally
collected. An accurate record of the state of the document at the
time of collecting it will also help identify what changes to the
document were made after collection.
CHAIN OF CUSTODY
ITEM NO.
DATE/TIME
Please provide the
item number of the
document
changing hands.
ITEM NO.
RELEASED BY:
RECEIVED BY:
Please provide the
exact date and time
of
change
of
custody.
This
information will help
to build an accurate
time line of who
handled
the
document
and
when.
Please
provide
the name of the
person who is
handing
over
custody of the
document.
Please
provide
the name of the
person who is
receiving
the
document,
thereby becoming
its new custodian.
SIGNATURE:
SIGNATURE:
Please have the
person handing
over
the
document
sign
here. This can
help to verify the
identity of the
person handing
over custody.
Please have the
person receiving
the
document
sign here. This
can help to verify
the identity of the
person receiving
custody of the
document.
DATE/TIME
RELEASED BY:
RECEIVED BY:
SIGNATURE:
SIGNATURE:
PURPOSE OF CHANGE OF
CUSTODY:
Please provide a detailed
description of the purpose
of the change of custody.
This
information
is
important to determine
the context of this
document. For example,
the purpose might be for
scientific
testing,
safekeeping, cataloguing
etc.
PURPOSE OF CHANGE OF
CUSTODY:
Take Pictures of the Document In Its Original Location
Prior to collecting any documents from their original location,
unofficial investigators are advised to take pictures of the document in its
original location. In combination with the description of its location on the
summary sheet, these pictures can be used to support the accuracy and
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