7.3 SHORT FORMATS 7.4 NOTE ON USING SEPARATE ROLE FORMATS In the previous edition of HURIDOCS Events Standard Formats the different roles a Person could play were represented by different formats: "Victim Information Format", "Source Information Format", "Alleged Perpetrator Information Format" and "Intervention Information Format". With the greater emphasis in this new edition on computerised record keeping the different role formats have been removed, in favour of maintaining one single data file of Person records and showing the roles through link formats (for instance showing that a person is a victim by linking the Person record to an event through an Act record; or by showing that a person is a Source by linking their Person record to an Event through an Information record). However, it is still possible for an organisation to opt to use specific role formats: Victim, Perpetrator, Source or Intervening Party, including only a selection of the fields available in the full Person Format. For instance an Intervening Party or a Source Format might exclude many of the fields for personal data such as marital status and education that are relevant to a Victim Format and that are to be found in the full Person Format. This type of adaptation is perhaps most likely when a manual rather than a computerised recording system is used. But separate role formats can also be useful as output formats in a computerised system, or as paper formats for a first recording of information, e.g. in an interview situation. In order to better distinguish between separate role formats it is recommended that the field tags (field numbers) of each role format are made distinctive. This can best be done by replacing the first digit (9) of the Person Format with the initial digits for the role formats, i.e. Victim format (2), Source format (3), Perpetrator format (4) and Intervening Party format (5). The following table provides an illustration, using a small selection of fields in the formats only: FIELD NAME Record Number Counting Unit Name Other Names Confidentiality Address/ Address Type Reliability as Source Reliability as Intervening Party PERSON FORMAT 901 902 903 904 908 910 953 954 VICTIM SOURCE PERPETRA- INTERVENING FORMAT FORMAT TOR FORMAT PARTY FORMAT 201 202 203 204 208 210 - 301 302 303 304 308 310 353 - 401 402 403 404 408 410 - 501 502 503 504 508 510 554 Figure 7.1 Table illustrating the codes for different types of Person Formats Because the role formats are simply variations on the Person Format the last two digits are common for the same kinds of fields. 79