8.4 PERSON FORMAT Examples: Y : died in a car accident 928 Date Deceased Definition: The date of death of the person. Guidelines: Use the Entry principles, section 10: The format of dates found at the beginning of this chapter for further guidance. Indicate if the date is an estimate, if the day is unknown or if the month and day are unknown, by using Micro-thesaurus 48: Types of Dates. If no date estimate is possible, enter "Y" to indicate that the person is dead. Computerised systems may use a checkbox to indicate if the person is dead. Entry: Enter the date in the sequence DD Month YYYY. Enter 1 for unknown days and January for unknown months. If date is uncertain, select applicable code or term from Micro-thesaurus 48: Types of Dates, as noted below: 01 02 03 Estimate Unknown day Unknown month and day Examples: Dead but date unknown Unknown but probably around 1930 8 May 1989 June 1999 Entry: Y: unknown date (or check the “dead” checkbox in case of computerised systems) Entry: 1 January 1930 : 01 or Estimate Entry: 8 May 1989 Entry: 1 June 1999 : 02 or Unknown day 930 Group Description Definition: A description of the group in terms of its composition, size, objectives etc. Guidelines: Include relevant information on the composition of the group in terms of size, age, sex, goals, objectives etc. The location of documents and brochures about the organisation can be noted in field 966 Supporting Documents. Note distinguishing characteristics of the group in terms of ideals, behaviours and appearance. If relevant, include details about the type of company i.e., state company, private enterprise, multinational corporation. Do not include information provided in field 944 General Characteristics. Entry: Free text. 153