8.4 PERSON FORMAT If the person is a group, include the make up of the group in terms of sexual orientation in the clarifying notes if this is relevant. This field is not repeatable. It allows local codes and clarifying notes. A local Micro-thesaurus should contain mutually exclusive terms. Guidelines for coding can be found in Chapter 5. The Events Micro-thesauri. For a sample list see Micro-thesaurus 67: Sexual Orientation. Entry: Codes or terms from a local Micro-thesaurus. Examples: 04 (local code for the term Gay) 917 Identification Documents Definition: An indication of the identification documents held by the person. Guidelines: Indicate the kinds of identification documents held by the person. Types of identification documents include passport, national identification card, birth certificate, driver' s licence, car license plate, voter' s identification card, employee identification card, student identification card, work permit, social security number, and property deeds and rental or lease agreements. Actual numbers can be included. Photocopies of passports and other identification documents, photographs, signature specimens, fingerprint imprints and other detailed information may be collected and filed. The location of these documents should be entered in field 966 Supporting Documents. If the person is a group, include relevant information concerning the official documents held by the group such as the licence plate of cars owned by the organisation, registration or licensing of the group, photographs of the group, lease or rental agreements or property deeds. Entry: Free text. Examples: Indian passport, no. 78345123, issued in Madras on 12 January 1998, valid until 2003 918 Civil Status Definition: The current civil or marital status of the person. Guidelines: Use discretion and respect privacy in completing this field. Use codes or terms from Microthesaurus 08: Civil Status for this field. This field is not repeatable. The Biographic Details 147