5.4 RULES IN ASSIGNING HURIDOCS CODES Rule 2: One-level long lists If the list is long and the terms need to be displayed alphabetically, HURIDOCS uses all 6 groups of digits. The first five groups represent letters in the alphabet. For instance, if the first letter of the term is A, the first group of digits will be 01; if B, then the first group of digits will be 02, and so on. Similarly, if the second letter of the term is A, then the second group of digits will be 01; if B, then 02, and so on. For words with less than five characters and for words with spaces, dashes or slashes, add 00s at the relevant places - e.g., the code for Law is 12 01 23 00 00 01, and the code for Nongovernmental organisations is 14 15 14 00 19 01. The sixth group is used, on a sequential basis, to assign a number starting from 01, so as to distinguish terms having the same first five letters. This system will still allow inclusion of terms later, while maintaining an alphabetical order, or close to it. As an example, below is an extract from Micro-thesaurus 1: HURIDOCS Index Terms: 01 02 04 21 03 01 01 02 21 19 05 01 01 04 13 09 14 01 01 07 05 14 20 01 01 07 18 09 03 01 01 12 09 05 14 01 01 18 02 09 20 01 01 18 13 05 04 01 01 18 13 05 04 02 01 19 25 12 12 01 01 19 25 12 12 02 Abduction Abuse of the elderly Administration of justice Agents responsible for violations Agriculture Aliens Arbitrary arrest and detention Armed conflict Armed forces Asylum Asylum seekers Rule 3: Hierarchical lists The number of groups of digits that are used correspond to the number of levels that the list has. Thus, a two-level list uses two groups of digits, meaning that the major categories are represented by the first group and the subcategories by the second group. To provide an example, below are the first few terms in Micro-thesaurus 11: Physical Descriptors: 01 01 01 01 02 01 03 01 04 01 05 Artificial body parts and aids Arm, left, artificial Arm, right, artificial Brace, arm, left Brace, arm, right Brace, back 47