7. ADAPTING THE EVENTS STANDARD FORMATS CONTENTS OF THIS CHAPTER      INTRODUCTION COMPUTER IMPLEMENTATIONS OF THE FORMATS SHORT FORMATS NOTE ON USING SEPARATE ROLE FORMATS DESIGNING THE FORMATS ON PAPER 7.1 INTRODUCTION In the design of the Standard Formats, HURIDOCS has tried to be as comprehensive as possible. This explains the multitude of formats and fields. It is quite possible, however, for organisations to adapt the formats to their own needs, and in many cases only to use a subset of the whole tool. Certain organisations will use only some of the formats and others will use only a select number of fields. Likewise it is possible to add fields and assign field tags (field numbers) for them. For example, an organisation may want to include a field for Motivation in the Event Format. This is likely to be a field for information used in analysis, so a field tag from the range 150 to 159, for instance 159 that is not used in the standard version of the format, could be allocated. With respect to the Micro-thesauri, individual organisations will sometimes find that the standard lists do not fit the categories they would like to record, and may therefore wish to develop their own lists. Some organisations may decide to use just a subset of the categories of the prescribed Micro-thesauri. For instance, a national organisation would have no need for the list of all major languages in the world - a list of national languages and dialects would be more important. Another major area of adaptation is the use of the formats for monitoring economic, social and cultural rights. This subject is further discussed in Appendix B: Towards a Typology of Violations. If the recorded information is to be shared with other organisations it is important that any adaptations are fully compatible with the original full formats. For instance an organisation may decide to omit some fields, but should not change the field tags (field numbers) or field names. Likewise it is essential for communication that only the established codes are used. If an organisation wishes to communicate information using for instance a locally developed Micro-thesaurus, the “code key” needs to be sent to all receiving organisations as well as to HURIDOCS. 7.2 COMPUTER IMPLEMENTATIONS OF THE FORMATS 76