Use large stickies to place these as column headers on a wall. More will come up later in the course of the exercise. Elicit from participants what type of information or data they have in each of these places. For example: Email Contact details, such as a member database Reports/research Funder information / contracts Accounts/spreadsheets Videos Images Private messages on Facebook, etc. To encourage participant interaction, write one example on a sticky and place it in the appropriate box in the matrix. Then, ask whether there is another copy of this data somewhere. If there is, you can use another sticky and put it wherever they keep the duplicate. TIP: Place Computers, Phones, and Email next to each other, so you won't have to create duplicates for everything "stored" in email (and therefore on laptops and phones) Introduce a new vertical axis representing sensitivity. The higher on the chart, the more sensitive the data. Ask the participants to rank data. For a large group, divide the group into smaller teams for the next steps (it helps if there are relatively clear thematic distinctions within the group, such as nationality, type of work, area of interest, etc.) Provide stickies to the group(s). Have the group(s) brainstorm about all of the data they work with, focusing on the most important data first. Participants should write ONE type per sticky, and create duplicates if the data is stored in multiple locations. For a small group, this can be done as a "live" brainstorm. For larger groups that have been subdivided, have each group finish listing out their most important data and then have each group place the stickies on the matrix. Invite discussions around the sensitivity of the data. An example may look something like this: Page 107 of 240